Forms Pertaining to Residency Directors
Forms on this page are essential to maintaining your residency program
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Register New & Existing Residents with the ACVR
Resident Reporting Form (for DI, EDI, and RO)
At your earliest convenience, please take a few moments to register your resident with ACVR (including newly matched candidates starting in the summer). Even if you think you’ve registered an existing resident in the past!
Radiology (DI) Residency Program Forms
Deadline January 31st of each year:
- Approval/Reapproval/Alternative Residency Program Application Form– Submit this form if seeking approval of a new residency program or undergoing a 3-year residency program reapproval.
- Radiology Residency Training Program Annual Update Form – Required each year other than the year a 3-year residency program reapproval application is submitted to RSEC.
Deadline January 31st and July 31st of each year:
- Semi-Annual Radiology Resident Review Form – EACH resident will need a separate review form. So if you have 3 residents, you will need to submit this form 3 times.
Radiation Oncology Residency Program Forms
Note: These forms work best with Chrome or Firefox.
Deadline January 31st of each year:
- RO Residency Training Program One-Time Re-Approval Application.
- RO Residency Training Program Annual Update Form – Required each year other than the year a residency program reapproval application is submitted to RO-RSEC.
Deadline January 31st and July 31st of each year:
- Semi-Annual Radiation Oncology Resident Review Form – EACH resident will need a separate review form. So if you have 2 residents, you will need to submit this form 2 times,
Deadline 90 days before a Council Meeting:
Residency Program Essential Training Standards and Requirements
Visit the Residency Essentials & Accredited Programs page for all the documents you need.
A few general reminders:
- Please check your original accreditation documentation to determine whether you are due for an annual update or full reaccreditation next year. Either way, these will be due on Jan. 31, 2022.
- The residency director must register their residents annually, perform semiannual resident evaluations, and confirm that their residents have met clinical requirements every 6 months. The next resident evaluation forms are due for submission to DI-RSEC on July 31, 2021.
- Official communication between individual residency directors and DI-RSEC will occur primarily via email, while general announcements to residency directors and/or residency programs will often be initiated through Discourse (https://community.acvr.org/). Please ensure that your contact information remains updated with ACVR and that you are familiar with Discourse and its notification options.
- The Residency Program Essential Training Standards and Requirements document (affectionately referred to a “The Essentials”) should be reviewed by all residency directors. Any of our RSEC members can help you with questions about it, should they arise. Just ask!
Alternative Residency Programs
Alternative Radiology (DI) and Radiation Oncology (RO) Residency Programs
Individuals not completing an ACVR Standard Radiology Residency Training Program may qualify to take the Radiology or Radiation Oncology Board Certification Examination by completing an equivalent Alternative Residency Training Program sponsored by an ACVR Diplomate. The Alternative Training Program must meet requirements equivalent to those outlined in the ACVR Residency Training Program Essentials, the Board Certification Examination Eligibility Requirements, and the ACVR Constitution.
ACVR does not warrant that successful completion of an ACVR Alternative Residency Training Program will lead to passage of the ACVR Radiology (Written & Oral) or Radiation Oncology (Written) Board Certification Examination and/or achievement of ACVR Diplomate status.
The Alternative Training Program MUST be submitted by the sponsoring Diplomate and approved in advance by the ACVR Radiology or Radiation Oncology Residency Standards and Evaluation Committee (RSEC) and the ACVR Executive Council for an individual to be eligible to take the respective Board Certification Examination.
The Alternative Residency Program should be approved before the beginning of training. The application for the Alternative ResidencyTraining Program should be submitted to either the Diagnostic Imaging OR Radiation Oncology Residency Standards & Evaluation Committee (RSEC) Chair by August 1st by the sponsoring Diplomate.
If approved by the RSEC, the ACVR Executive Council will review the application for final approval. According to the ACVR Constitution, the Program MUST be submitted to Executive Council for approval by September 1 of the year, 2 years in advance of anticipated examination.For more information, please contact the Chair of the RSEC.
