2024 ACVR Scientific Conference – Norfolk, Virginia

Abstract Submission Details for Diagnostic Imaging Categories: CT MRI, Large Animal, Nuclear Med/PET, Diagnostic Imaging, Ultrasound, ZEWDIS, Artificial Intelligence

Abstract online submission deadline: 11:59 pm (PDT) April 29, 2024 for Diagnostic Imaging Categories.

The abstract must be submitted through the online system. The presenting author MUST be the submitting author of the abstract. Any presenting author switches will negate the abstract from being in the running for an abstract award. Edits and updates may be performed at any time prior to clicking the Complete Submission button. Changes will not be permitted after submission is completed. Proofread your abstract to identify and correct any errors prior to submission. The abstract will appear AS SUBMITTED in a future issue of Veterinary Radiology & Ultrasound.

Submission of an abstract implies that the author(s) will be available to present the abstract at this year’s Annual Conference, if accepted. Authors will be notified of abstract acceptance in May. The allotted time for abstracts accepted for oral presentation will depend on the number of abstracts selected to present at the Annual Conference. Time will also be allowed for questions. Presenters will be notified of the time allotted for presentations.

Abstracts will be subject to blind peer review. The title, abstract, and figures should not contain author names, institution names, location, or identifying information.

All Scientific Presentations are applicable for an award. Each Topic will have two awards: ACVR Conference Resident Abstract Award and ACVR Non-Resident Abstract Award. Residents, Non-Residents, Diplomates and Non-Diplomates alike are invited to apply.

The American College of Veterinary Radiology requires that all abstracts submitted for scientific presentation at its annual scientific assembly be original work, not previously presented at other national or international radiological society meetings and not previously submitted for publication prior to the abstract submission deadline date. Exceptions will be considered by the Scientific Committee for abstracts presented in non-English languages or to other specialties. Abstracts presented elsewhere must be identified with the specific meeting and presentation date. The conditions for use by ACVR are outlined during the submission process.

Abstract Submission Format
Each abstract submitted for the 2024 ACVR Annual Scientific Conference will require two abstract formats; short and long abstracts. All data collection and all analyses must be complete at the time of submission. Submission details are outlined below.

• Title: limited to 20 words. This title will be used in electronic and print publications. Common abbreviations may be used sparingly.
• Long title: limited to 30 words. The long title will be used for judging. It should succinctly describe the content of the abstract.
• A long abstract (1000 words) for evaluation and scoring by the Scientific Committee. Abstracts should be organized according to the following structure:
  • Introduction/Purpose
  • Methods
  • Results
  • Discussion/Conclusion
  • The last sentence of the conclusions should include a short sentence stating the scientific or clinical relevance of the presented work.
  • An optional figure may be uploaded for judging purposes but will not be published.
• A short abstract (250 words) for the Proceedings and publication in Veterinary Radiology and Ultrasound. This should summarize the contents of the long abstract.
  • Short abstracts will not contain any headings. Information should be organized as described under long abstracts.
  • Do not include any formatting in the text (bold, italics, underline) or paragraph structure.

Abstract Categories
There are three abstract submission categories; Scientific Presentations, Scientific Exhibits, and Educational Exhibits. Please indicate your preference when submitting to the system.

Accepted presentations will be assigned to an appropriate category by the Scientific Committee. Authors may indicate their preference on submission, however the final decision will be made by the Committee.

Scientific Presentation
Scientific presentations are hypothesis-driven research, with completed or initial results presented in an oral format.

• Abstract
  • A short and long abstract will be required as outlined above.
• DI Presentations
  • Authors will be required to record their presentation. Abstracts will be invited to present at the conference in Norfolk, Virginia. Authors will be required to register for the meeting and present an oral presentation. Details regarding length will be communicated after acceptance. All Abstracts will be published in Veterinary Radiology and Ultrasound.

Scientific Exhibits
Scientific exhibits are hypothesis-driven research, with completed or initial results presented in poster format.

• Abstract
  • A short and long abstract will be required as outlined above.
• Presentations
  • Posters will be submitted in electronic format for display in the app(pdf). Posters will be displayed electronically onsite and authors will be given the opportunity to present in person with specific details coming later. Abstracts will be published in Veterinary Radiology and Ultrasound.

Educational Exhibit
Educational exhibits are included in the poster session of the meeting. They are posters that provided educational review on a specific topic in veterinary radiology. Educational exhibits are not novel research although some original data can be included. The illustrations and images should be at least 75% from the institution of the submitting author. Abstracts will NOT be published in Veterinary Radiology and Ultrasound.

• The format of the abstract is comprised of the following headings: Teaching points, Table of Contents/Outline.

• • • Abstracts
      • A short and long abstract is required including teaching points and outline with a brief description. Authors are required to register for the meeting and be present during defined times in the program to discuss their exhibit with attendees.
      • A pdf file containing 5 figures (images, charts, graphs) must accompany the abstract submission. These figures must be illustrative of the topic and content of the proposed presentation and communicate the teaching points outlined in the abstract. These figures are used for evaluation of the abstract only. Abstracts will NOT be published in Veterinary Radiology and Ultrasound.
    • Presentations
      • Posters will be displayed electronically onsite and authors will be given the opportunity to present in person with specific details coming later.

After all submissions are reviewed details on the next steps will be sent. Please note a PowerPoint file will be required and details on how to record and length of presentation will be shared.

Each submission can elect to be considered for judging. Review process will select Resident and Non-Resident awards where applicable in topic categories.

Timeline of Submissions

Submissions Open: NOW to April 29, 2024.
Submissions Reviewed: May 1 to May 15, 2024.
Submission Switch: May 20, 2024 Abstract Recording: May 29 to June 28, 2024. (Residents sitting boards are encouraged to record early!)
Recordings Reviewed: August 1, 2024.
ACVR Conference for ALL Abstracts: ACVR Annual Conference – October 30, 2024.

ALL ACCEPTED abstracts will be invited to present at the ACVR Annual Scientific Conference in Norfolk, Virginia, October 30-November 24, 2024. Recordings will need to be submitted during the dates above for judging in advance of October.

Radiation Oncology Abstract Submissions will open May 6th until July 15th. 

The abstract must be submitted through the online system and will be subject to blind peer review. The title and text should not contain author names, institution names, location, or identifying information. Edits and updates may be performed at any time prior to clicking the “Complete Submission” button; changes will not be permitted after submission is completed. The abstract will appear AS SUBMITTED in a future issue of Veterinary Radiology & Ultrasound.

Submission of an abstract (for oral or poster presentation) implies that the author(s) will register for the annual conference and be available to present the abstract at this year’s annual conference, if accepted. Authors will be notified of abstract acceptance in early August. No compensation is provided for abstract presentations.

The American College of Veterinary Radiology requires that all abstracts submitted for its annual conference be original work that has not previously presented at other national or international radiation oncology society meetings or previously submitted for publication prior to the abstract submission deadline date. Exceptions will be considered by the Scientific Committee for abstracts presented in non-English languages or to other specialties. Abstracts presented elsewhere must be identified with the specific meeting and presentation date. The conditions for use by ACVR are outlined during the submission process.

Scientific Abstract Categories

Scientific abstracts are hypothesis-driven research. There are two scientific abstract submission categories: Scientific Presentations (oral presentations) and Scientific Exhibits (posters). Please indicate your preference in the drop-down menu when submitting to the system.

Accepted presentations will be assigned to an appropriate category by the Scientific Committee. Authors may indicate their preference upon submission; however, the final decision will be made by the Committee.

Scientific Presentation
The allotted time for abstracts accepted for oral presentation will depend on the number of abstracts selected for presentation but is typically 8-12 minutes (including time for questions; authors will be notified of their time allotment if their abstract is accepted).

All Scientific Presentations are applicable for an award. Radiation Oncology will have two awards: ACVR Conference Resident Abstract Award and ACVR Non-Resident Abstract Award. Residents, Non-Residents, Diplomates and Non-Diplomates alike are invited to apply. Each submission can elect to be considered for judging.

Scientific Exhibits
Posters will be submitted in electronic format (pdf) for digital display at the annual conference on-site and in the ACVR app. Abstracts will be published in Veterinary Radiology and Ultrasound.

Scientific Abstract Submission for Scientific Presentations and Scientific Exhibits

Abstracts may not exceed 250 words. The title (maximum 20 words), authors, and affiliations are not included in the 250-word count. Abstracts should be a single paragraph and organized without headings according to the following structure: introduction with study purpose, a description of the methods, results and conclusions of the study. Do not include formatting in the text (bold, italics, underline) nor paragraph structure. Photos, diagrams, tables or graphs are not allowed. Each author is fully responsible for the content of the abstract.

Educational Exhibit Category

Educational exhibits are included in the poster session of the meeting. They are posters that provide educational review on a specific topic in veterinary radiation oncology. Educational exhibits are not hypothesis-based research, although some original data can be included. The illustrations and images should be at least 75% from the institution of the submitting author. Abstracts will NOT be published in Veterinary Radiology and Ultrasound.

Posters will be submitted in electronic format (pdf) for digital display at the annual conference on-site and in the ACVR app.
Educational Abstract Submission

Abstracts may not exceed 250 words. The title (maximum 20 words), authors, and affiliations are not included in the 250-word count. Abstracts should be a single paragraph, organized without headings, and should communicate the teaching points and/or content of the presented work. Do not include formatting in the text (bold, italics, underline) nor paragraph structure. A pdf file containing 5 figures (images, charts, graphs) may accompany the abstract submission. These figures must be illustrative of the topic and content of the proposed presentation. These figures are used for evaluation of the abstract only. Abstracts will NOT be published in Veterinary Radiology and Ultrasound. Each author is fully responsible for the content of the abstract.

Timeline of Submissions

Submissions Open: May 6 to July 15, 2024

Submissions Reviewed: July 16 to August 5, 2024

Authors Notified of Abstract Acceptance: Week of August 5,, 2024

ACVR Conference for ALL Accepted Abstracts: Radiation Oncology Session – October 30-31, 2024